Use cases

Where teams put COI tracking to work

Fourteen jobs that risk, compliance and operations teams hand to COISoftware, from collecting the first vendor certificate to handing an auditor a clean record of every limit and endorsement on file.

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Plans from $49 per month. Free demo of 10 documents, no credit card; demo exports carry a watermark.

Checks on every certificate
Onboarding, limits, endorsements, expirations, mismatch checks
Portfolios covered
Subcontractors, tenants, event vendors, branches, motor carriers
What you get out
A compliance status per vendor, plus XLSX, CSV and JSON exports and a REST API on the Pro plan

Certificate workflows

The work that happens on every certificate

These are the checks a coordinator runs by hand today. COISoftware runs them the moment a certificate of insurance arrives.

Vendor onboarding

Collect and verify each new vendor certificate of insurance before work starts, so no one gets on site or under contract without proof of coverage on file.

Expiration tracking

Read the effective and expiration dates off every ACORD 25 and get automatic reminders before a policy lapses, so no vendor ever quietly falls out of compliance.

Coverage limit verification

Check each certificate against your required general liability, auto, umbrella and workers comp limits automatically, and flag anything that falls short of the contract.

Additional insured checks

Confirm your entity is named as additional insured and that blanket or scheduled endorsement wording (CG 20 10, CG 20 37) is actually attached, not just claimed on the cert.

Waiver of subrogation

Verify that required waivers of subrogation (CG 24 04, WC 00 03 13) are present and scheduled correctly, instead of trusting a checkbox on the face of the certificate.

Fraud & mismatch detection

Flag altered certificates, mismatched insured names, and carrier or policy-number details that don't line up before an uninsured vendor ever slips through onboarding.

By team and portfolio

One record of coverage, whatever you are tracking

Subcontractors, tenants, event vendors, franchise locations and motor carriers sit in the same dashboard, with the original PDF kept next to the parsed data.

See plans and certificate volumes

Subcontractor compliance

Keep every subcontractor certificate current across active jobs and tie coverage back to the right project, so a lapsed sub never puts a general contractor at risk.

Property & tenant insurance

Track tenant and lessee certificates against lease insurance requirements, confirm the landlord is named, and catch renters whose coverage has quietly expired.

Facility & event vendors

Require and track proof of insurance from caterers, contractors and one-off event vendors so a facility never opens its doors to an uninsured third party.

Multi-location programs

Standardize COI requirements across branches, franchises and regions, keeping both the original certificate and the parsed data so consolidated compliance reporting actually reconciles.

Carrier & fleet compliance

Track auto liability and cargo coverage for motor carriers and owner-operators, and approve only the vehicles and drivers backed by current, in-limit certificates.

Portfolio compliance view

Roll every vendor, subcontractor and tenant into one dashboard that shows at a glance who is compliant, who is expiring soon, and who is missing coverage today.

Audit-ready reporting

Hand auditors and insurers a clean, exportable record of every certificate, limit and endorsement on file, traceable back to the original PDF, with no binders to reconcile.

System-ready exports

Generate clean XLSX or CSV output (REST API on the Pro plan) of every certificate and its compliance status, mapped to your GRC, ERP or vendor-management system for a drag-and-drop import.

Every certificate is read the same way: insured, carriers, policy numbers, limits, dates and endorsements, checked against your requirement set the moment it lands.
How COISoftware reviews a certificate
ACORD 25, carrier certificates and endorsement schedules

Choosing a COI tracking vendor

Side-by-side pages for teams comparing platforms this quarter, with every published price and every vendor that only quotes on a call.

TrustLayer vs Evident Published plans, vendor-count bands and what endorsement checking costs on each. ISNetworld vs Avetta Two contractor networks, who pays the fee and what neither one publishes. ISNetworld vs Veriforce Document review against operator qualification, and the size of each network. Ebix alternative Four product names, two websites, and which one a quote really covers. TrustLayer reviews How many reviews exist, how old they are and what they say. illumend reviews Whether the myCOI ratings still describe the product being quoted.

Start with the certificates you already have

Upload a certificate of insurance and see the limits, endorsements and expiration dates come back checked against your requirements.

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