Evident Pricing for COI Tracking by Plan and Real Annual Cost

Evident lists two prices, 15 dollars per vendor per year on Essential and 25 dollars per vendor per year on Pro, with Enterprise quoted. Both are billed annually and described by Evident as the standard list rate, with volume discounts available. What the headline rate hides is the vendor band attached to each plan and which plan actually checks endorsements. Both are on the Evident pricing page, checked on 10 November 2026, and both change what a program really pays.

If you are comparing Evident with other COI tools, the useful number on the Evident pricing page is not 15 dollars. It is the annual total for your vendor count, on the plan that verifies the things you require. The sections below work that out from the published figures only, and say where Evident publishes nothing.

How much does Evident cost?

Evident sells three plans, per its published plans. Essential is 15 dollars per vendor, billed annually. Pro is 25 dollars per vendor, billed annually. Enterprise is custom built around your program. The page notes that the standard list rate is shown and that volume discounts are available, but it does not publish a discount schedule. The comparison table below lists exactly what is published.

Add-ons such as e-signature, background checks, motor vehicle record checks, business verification, credential verification and managed vendor outreach are listed without prices.

What does Evident cost for 200, 500 or 1,000 vendors?

Multiplying the list rate by the vendor count gives the sticker figure before any volume discount. This is arithmetic on Evident published rates, not a quote.

The bands matter for small programs. On the plan comparison Essential is listed for 200 to 1,000 third parties, so a 60 vendor property manager is not obviously the customer the plan was priced for. The page does not say whether a smaller program is billed at the 200 vendor level, which would put the floor near 3,000 dollars a year. Ask that question in writing before you sign.

Does Evident Essential check endorsements?

No. According to the plan comparison, Essential covers basic insurance verification, meaning the standard information on an ACORD 25. Endorsement validation, insurance collateral and non-standard criteria sit under advanced verification, which is listed as not included on Essential and included on Pro.

That is the difference that decides the real price, and it comes straight from the plan comparison. A certificate can show an additional insured box ticked while the policy carries no matching endorsement, so a program that requires additional insured, waiver of subrogation or primary and noncontributory wording has to be on Pro. For a 500 vendor program the endorsement requirement moves the list price from 7,500 to 12,500 dollars a year. Our guide to endorsement verification software explains what each endorsement proves and why a checkbox is not evidence.

Is Evident worth it for a mid-size program?

It is worth it when you have the volume the bands assume and a risk team that wants contracts, permits, background checks and credentials handled in the same system. Evident is built as a broad third-party risk platform, and the Enterprise tier adds contract risk assessment, single sign-on and an API. If your need is wider than insurance, that breadth is the product.

It is a harder fit if the need is insurance alone, your vendor list is a few hundred names or fewer, or you want the endorsement check without moving to the 25 dollar Pro plan. The head-to-head with another vendor that publishes a rate is covered in TrustLayer vs Evident, and the full set of alternatives is in the Evident alternative comparison.

What to ask Evident before you sign

1. Is a smaller program billed at the lowest vendor band or per vendor actually tracked?
2. Is a vendor counted when it is invited, when it uploads, or only while it is active? A churning vendor list changes the annual total.
3. What volume discount applies at the vendor count we actually have, and for how many years is it fixed?
4. Which of our required endorsements are verified on Pro, and are any of them handled by a human second pass or only by the first-pass AI?
5. What do the add-ons cost per check, and is managed outreach billed per vendor or per resolved issue?
6. What is the renewal notice period, and does the per-vendor rate rise at renewal?

Before the call, gather the minimum limits and endorsements your contracts already demand, because the plan you need follows from them. If a new vendor also needs a quick look at who they are before you onboard them, a company background check on a new vendor covers that side before the first certificate is requested.

How does Evident pricing compare with other COI tools?

Most of the category publishes less than Evident does. Several vendors sell by quote only and a few set annual minimums that dominate the bill for small programs, which our COI tracking software pricing page sets side by side. Evident publishes a per-vendor rate, which is useful, and then bands it by program size, which is the part to model.

COISoftware takes a different approach. Plans start at 49 dollars a month, there is no per-vendor minimum and no setup fee, and endorsement checks are part of verification rather than a higher tier. You can upload one of your own certificates in the tool at the top of this page and see what it extracts before you pay anything. If you are building a shortlist, the best COI tracking software roundup compares fifteen platforms on price, review model and who each is best for, including where Evident is the stronger choice.

Bottom line on Evident pricing

Budget Evident at 15 or 25 dollars per vendor depending on whether you need endorsements checked, then test the band and discount assumptions with a written quote. For a 200 to 1,000 vendor program that needs endorsement verification and form collection, Pro at list is a defensible cost. For a smaller insurance-only program, the per-vendor rate looks cheap while the band and the plan split decide the bill, and a published monthly price is easier to compare.