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RiskPartner is a certificate of insurance management platform from TMA Systems, sold alongside a broader risk management information system and offered in self-service, full-service and rush-processing flavors. If you want the same certificate tracking without a quote-only enterprise sales cycle, here is the honest comparison and a focused alternative you can start on today.
Facts drawn from RiskPartner's own product pages and public software directory listings, verified July 2026.
RiskPartner does not publish pricing for either its COI product or its RMIS, and no free tier is advertised; both are listed on public software directories as quote-based. Feature details here come from RiskPartner's own product pages. Confirm current capabilities and pricing with TMA Systems directly before deciding.
RiskPartner is a capable enterprise product. The teams shopping for an alternative are usually smaller than its core buyer, or want to see a price before they see a demo.
TMA Systems asks prospects to contact sales for RiskPartner pricing. Nothing is published for either the COI product or the RMIS. If you are trying to budget certificate tracking against a line item, you cannot start without a call.
There is no published free tier. You evaluate through a sales process rather than by uploading one of your own certificates and seeing what the platform reads off it.
RiskPartner sits next to an RMIS covering claims, incidents and broader risk management. That is right for a full risk department and heavier than needed if all you track is vendor and tenant certificates.
RiskPartner uses OCR to reduce data entry. OCR reads characters. What actually saves the time is comparing the extracted limits and endorsements against your requirements and returning a verdict, which is where a rules engine plus AI extraction pulls ahead of transcription alone.
To be fair, RiskPartner offers something most competitors do not: US-based compliance calling, where their team phones your vendors to chase documents, plus rush processing for same-day verification. Those are real services and worth paying for if chasing is your bottleneck. The question is whether you want a full risk suite or a focused certificate tool. The guide to choosing COI tracking software walks through that scoping question, and what COI tracking software costs covers the pricing models in this market.
Focused certificate of insurance tracking with the price on the page and a free demo you can test in five minutes.
The AI reads an ACORD 25 as a document it understands: insurer, policy numbers, coverage types, per-occurrence and aggregate limits, dates and additional insured status, from scans and phone photos as well as clean PDFs.
Set your minimum limits and required endorsements once. Every certificate returns compliant, expiring or non-compliant with the specific reason, so your team can act on it instead of guessing.
Plans are listed publicly, there is a free demo, and there is no per-vendor annual minimum. You can evaluate the whole workflow before anyone contacts you.
Reminders go out at 60, 30 and 15 days before expiration and stop as soon as a compliant replacement certificate arrives.
Group certificates by vendor, project, property or trade and answer "who is compliant right now" from a single dashboard.
Pull a compliance report to Excel or CSV the moment a client, insurer or auditor asks for evidence.
RiskPartner's certificate product targets risk managers, pool administrators and brokers tracking vendors, suppliers, tenants, subcontractors and franchisees. We serve the same list. COI tracking for property management covers the tenant and vendor case, COI tracking for franchises covers franchisee compliance, and vendor insurance compliance software is the general-purpose page for everyone else.
Four steps that show which of these two you actually need.
If you also manage claims, incidents, property schedules and enterprise risk data, an RMIS is the right category and RiskPartner has one. If certificates are the whole job, a focused tool is cheaper and faster to run.
Tip: Write down every risk document your team touches weekly. If certificates are most of the list, you do not need a suite.
RiskPartner sells US-based compliance calling, where their staff phones vendors for you. If your problem is genuinely that nobody follows up, that service has value. If the problem is speed and visibility, automation solves it for less.
Use one real, messy certificate from your files. Upload it to the free demo and ask RiskPartner to run it in a demo. Compare what each one actually pulled off the page and whether it caught the short limit.
Get a written annual quote from TMA Systems for your certificate volume, including any implementation fee, and set it against a published monthly plan for the same volume. Do the arithmetic before the demo, not after.
Three genuine cases where the enterprise product is the right buy, and one where it is not.
If your team tracks claims, incidents, exposures, property schedules and certificates in one place, that is an RMIS requirement and a focused COI tool does not meet it. TMA Systems sells both products, so buying the suite from one vendor is a coherent choice for a real risk department.
RiskPartner offers US-based compliance calling, where their staff make outbound calls to chase missing documents. Very few platforms in this category offer telephone outreach as a service. If your vendors ignore email and only respond to a call, that is a specific, hard-to-replicate advantage.
RiskPartner monitors AM Best ratings on the carriers behind the certificates it tracks. If your contracts require carriers rated A minus or better and you want that checked automatically rather than looked up by hand, that is a real feature and we do not match it today.
Rush processing gives you same-day certificate verification handled by their team. If your operation regularly has a vendor who must be cleared before end of day and you would rather escalate to a person than run it yourself, buying that as a service is reasonable.
If certificates are the whole job, you want to see the price before the demo, and you would rather get the verdict in seconds than open a service ticket, a focused tool wins on cost and speed. Start on the free demo, upload your worst certificate and judge it on the result.
RiskPartner is a web-based certificate of insurance management platform from TMA Systems. It centralizes certificates, vendor information and requirements, uses OCR to cut data entry, runs a rules-based automation engine for vendor communication, monitors AM Best carrier ratings and provides compliance dashboards and reporting. TMA Systems also sells a broader RMIS under the same brand.
RiskPartner does not publish pricing. TMA Systems asks prospects to contact them for a quote, and public software directory listings also list it as quote-based with no published free tier. Ask for a written annual figure that includes any implementation fee, then compare it against a published per-month plan for the same certificate volume.
RiskPartner is a TMA Systems product. TMA Systems markets it as both a certificate of insurance management solution and, in a separate configuration, a risk management information system covering wider risk data.
It depends on what you are replacing. If you need the full risk suite, compare against other RMIS vendors. If you only need certificates tracked, focused COI platforms are the alternative, and COISoftware is the option with published pricing, AI extraction and a free demo you can test before talking to anyone.
It can. Alongside self-service, RiskPartner offers a full-service option where an insurance service center reviews and verifies certificates, plus US-based compliance calling where their team phones vendors for missing documents, and rush processing for same-day verification. Those are paid service tiers rather than the base product.
Choose RiskPartner if you want a full risk suite, AM Best carrier rating monitoring, or a team making phone calls to your vendors. Choose COISoftware if certificates are the whole job, you want published pricing and a free demo, and you would rather have AI read and verify each certificate in seconds than route it through a service.
No credit card required. New accounts start with a one-time demo of 10 documents.
Start tracking vendor certificates of insurance and never miss an expiration.
USD
per month
per month
$288 charged today
One shared monthly allowance. Spend it on either model, or mix: 1 Pro AI certificate = 5 Base AI certificates. A certificate counts as one, whatever its page count.
| Base AI Faster | 2,500 certificates |
| Pro AI Best accuracy | 500 certificates |
Four times the monthly certificate allowance and four times the Smart Reports.
USD
per month
per month
$888 charged today
One shared monthly allowance. Spend it on either model, or mix: 1 Pro AI certificate = 5 Base AI certificates. A certificate counts as one, whatever its page count.
| Base AI Faster | 10,000 certificates |
| Pro AI Best accuracy | 2,000 certificates |
The largest certificate allowances, API access and the most Smart Reports.
USD
per month
per month
$ charged today
Two separate monthly allowances, one per AI model. Certificates read with Base AI count only toward the Base AI allowance, and certificates read with Pro AI only toward the Pro AI allowance. A certificate counts as one, whatever its page count.
| Base AI Faster | certificates |
| Pro AI Best accuracy | certificates |
Double the Pro 350K allowances for the largest certificate programs.
USD
per month
$59,880 charged today
