COISoftware is the dedicated certificate of insurance verification layer for general contractors and project teams who run their work in Procore. It collects a COI from every subcontractor and vendor on the project, reads each ACORD 25 with AI, checks the coverage, limits and additional insured wording against your project requirements, and keeps a defensible compliance record current, so your team is not retyping certificates into Procore or chasing expirations in a side spreadsheet. Upload a COI above to see it read in seconds.
Last updated June 2026
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Procore can store an insurance record on a vendor, but it does not read a certificate, verify the coverage against your requirements, or chase a renewal. Here is how manually managing insurance in Procore compares to running a dedicated COI tracking system alongside it.
| Capability | Insurance fields in Procore alone | COISoftware alongside Procore |
|---|---|---|
| Read the certificate | Someone types the carrier, limits and dates from the PDF into the directory by hand | AI reads every ACORD 25, including scans and phone photos, and pulls the carrier, coverages, limits, dates and endorsements |
| Verify against requirements | No automatic check; a reviewer compares the certificate to the contract themselves | Each certificate is checked against your project requirement and anything short, missing or wrong is flagged |
| Additional insured and endorsements | Stored only if someone reads the endorsement and records it | Confirms additional insured, primary and noncontributory and waiver of subrogation wording on the certificate |
| Expiration and renewal chasing | A date field you have to watch and act on manually | Automated reminders chase expiring certificates and a renewed COI is read and re-verified on arrival |
| Mid-term cancellation | Not detected unless a vendor tells you | Flagged so a sub whose policy lapsed mid-project is caught while still on site |
| Audit trail | A static record of what was entered | A dated, defensible history of who was verified, against what requirement, and when |
COISoftware is not affiliated with or endorsed by Procore. It is a dedicated COI verification system used alongside Procore as your project management platform. Confirm any data exchange with your own Procore configuration.
Procore runs the project: schedule, drawings, RFIs, the subcontractor directory and the commitments. It can also hold insurance information on a company record. What it does not do is read a certificate of insurance, check the coverage against your contract, confirm the additional insured endorsement is real, or chase the renewal when a policy expires mid-job. So most teams end up with the project in Procore and the actual certificate verification in a spreadsheet, an inbox and someone memory, which is exactly where compliance slips.
To record a sub insurance in Procore, someone opens the PDF and keys the carrier, coverages, limits and dates into the directory. On a job with dozens of subs, each renewing annually, that is hours of manual entry that is easy to defer and easy to get wrong, and a mistyped limit hides a real coverage gap.
Storing an insurance record is not the same as confirming the sub carries the limits your subcontract requires, names you as additional insured on the right endorsement, and added primary and noncontributory and a waiver of subrogation. That comparison is a manual judgment a project engineer has to make on every certificate, and it is the step that gets skipped under deadline.
A certificate good at award can expire or be cancelled while the sub is still on site for a year or more. A date field in a directory does not chase a renewal. Without automated reminders and re-verification, a lapsed sub keeps working uninsured until someone happens to notice, usually after an incident.
The project is in Procore, but the certificate PDFs, the requirement checklist and the chase emails are in a shared drive and an inbox. When an owner, a lender or your own insurer asks you to prove every sub was covered before they worked, reconstructing that from two disconnected systems is slow and incomplete.
A static insurance field shows what was entered, not that a real certificate was checked against a real requirement on a specific date. When a claim or audit arrives, you need a dated record that each sub was verified before notice to proceed, which a directory field alone does not give you.
One project manager watching one job can keep up by hand. A GC running many active projects, each with its own subs and renewals, cannot. The manual approach breaks exactly when the volume and the dollar exposure are highest.
Procore is a project management platform, not a certificate verification engine, and it does not claim to be one. The work of reading a certificate, checking it against a contract, confirming the endorsements and chasing the renewal is repetitive, rules-based document work, which is exactly what dedicated software handles well. Certificate of insurance management software reads every certificate, checks it against your project requirements, and flags anything short, expired or missing, so your Procore directory reflects verified coverage instead of whatever someone last typed in. The two run side by side: Procore manages the project, COISoftware proves every sub on it is actually insured.
COISoftware reads every subcontractor and vendor certificate on the project, checks it against your requirements, confirms the additional insured endorsements your subcontracts rely on, and keeps a defensible compliance record current, so the insurance side of your Procore project is verified instead of hand-keyed.
Upload or forward a certificate from any sub or vendor on the job and the AI pulls the insurer, policy numbers, coverage types, limits, effective and expiration dates, and additional insured wording, even from scans and phone photos, so nobody keys certificates into a directory by hand.
Enter the coverages, limits and endorsements your subcontract requires, and every certificate is checked against the right rule, so a sub short on general liability, missing umbrella, or without the required additional insured is flagged automatically before notice to proceed.
See whether you are named as additional insured, and whether primary and noncontributory and waiver of subrogation are present, on the ongoing-operations and completed-operations forms your subcontract relies on, instead of guessing from a checked box on the ACORD 25.
When a sub certificate is expiring, cancelled or non-renewed, COISoftware flags it and chases for a current COI automatically, so a sub whose coverage lapsed mid-project is caught while still on your site, not after a loss.
A GC running many active jobs in Procore sees every project and every sub in one dashboard, filtered by job, so compliance scales with the number of projects instead of needing a person per job to watch dates.
Every certificate, requirement check and renewal is recorded with a date, so you can prove to an owner, a lender or your insurer that each sub was verified against your requirement before they worked, which a static directory field cannot show.
COISoftware reads the ACORD 25 and the broader certificate of liability insurance, then ties every sub certificate into full certificate of insurance management software and ongoing vendor insurance compliance tracking. When a certificate looks off, the same checks behind certificate of insurance verification flag it for review. It is the same subcontractor-focused workflow as subcontractor COI tracking and COI tracking for general contractors, run as the insurance-verification layer next to the project management platform your team already uses every day.
Verifying insurance on a Procore project follows the same four steps whether you run one job or many.
Enter the coverages, limits and endorsements your subcontract requires, and vary them by trade so a roofer, an electrician and a demolition sub each get the right rule. Include general liability, umbrella or excess, workers compensation, additional insured on ongoing and completed operations, primary and noncontributory and waiver of subrogation where the contract demands them.
Tip: Match each requirement to the insurance exhibit in your subcontract so the verification mirrors what you actually agreed to.
Request a COI from each sub and vendor before they mobilize, or upload the certificates your team already receives. The AI reads every one automatically, so building a verified record alongside your Procore directory does not turn into hours of manual data entry.
Each certificate is checked against the requirement for that trade. Short limits, missing coverage, absent endorsements, an expired policy and a missing additional insured are flagged before a sub starts work, so the compliance status next to your project is real, not assumed.
Automated reminders chase any expiring certificate, and a cancelled or non-renewed policy is flagged mid-project, so coverage stays current for every sub on every job without a project engineer tracking dates by hand.
Construction teams who run the project in Procore and need the insurance on it verified, not just stored.
A GC manages the project in Procore but is on the hook to prove every subcontractor carried the coverage the subcontract required before they worked. COISoftware turns each requirement into a live pass or flag, so a project engineer sees verified compliance instead of hand-keying certificates into the directory and reconciling them by hand. It is the same workflow as COI tracking for general contractors, run next to the platform the project lives in.
A contractor running several Procore projects at once cannot put a person on each job just to watch insurance dates. The same dashboard tracks every sub on every project, filtered by job, the same way subcontractor COI tracking scales across a portfolio of work.
A risk or compliance manager needs a defensible, dated record that every sub was verified against the right requirement before notice to proceed. To collect, verify and monitor every certificate in one place, pair this with vendor insurance compliance software, and if you are comparing platforms, our best COI tracking software roundup walks through the options honestly.
Procore can store insurance information on a company record in the directory, but it does not read a certificate, verify the coverage against your contract requirements, confirm the additional insured endorsement, or automatically chase a renewal. Those steps are done by hand or by a dedicated COI tracking system that runs alongside Procore, which reads each certificate with AI and flags anything short, missing or expired.
COISoftware runs alongside Procore as the dedicated insurance verification layer. Your team manages the project, subs and commitments in Procore, while COISoftware reads every subcontractor certificate, checks it against your project requirements, confirms additional insured and endorsements, and tracks expirations. It keeps a verified compliance record so the insurance status of your project is real, not just whatever was last typed into the directory.
No. COISoftware is an independent certificate of insurance tracking and verification system and is not affiliated with or endorsed by Procore. It is built to work alongside Procore for construction teams who run their projects there and need their subcontractor insurance verified and monitored rather than only stored.
You can, but manual entry only records what someone typed; it does not verify the coverage against your subcontract, confirm the additional insured endorsement is real, or chase the renewal when a policy lapses mid-job. On a project with dozens of subs renewing annually, hand entry is slow, error prone and leaves gaps. Reading and verifying each certificate automatically catches the short limit or expired policy that manual entry hides.
A GC typically verifies general liability, workers compensation, commercial auto and umbrella or excess liability at the limits the subcontract requires, plus additional insured status on both ongoing and completed operations, primary and noncontributory wording, and a waiver of subrogation. The exact coverages and limits come from the insurance exhibit in your subcontract, and the certificate has to show all of it before the sub mobilizes.
Yes. COISoftware tracks every subcontractor on every project in one dashboard, filtered by job, so a contractor running many active Procore projects sees compliance across the whole portfolio without assigning a person to watch insurance dates on each one. A sub working on several of your jobs is verified against each project requirement.
Pricing depends on how many subcontractors you track and whether you want self-serve software or a managed service. COISoftware lists transparent monthly pricing and offers a free tier, so a single GC or a multi-project contractor can start reading and verifying certificates without a sales call. You can test it on your own subcontractor certificates before paying anything.
