COISoftware is the dedicated certificate of insurance verification layer for residential managers and community association managers who run their properties in Buildium. It collects a COI from every vendor and contractor across your properties and associations, reads each certificate with AI, checks the coverage, limits and additional insured wording against your requirements, and keeps a defensible compliance record current, so your team is not keying certificates into Buildium by hand or chasing expirations in a side spreadsheet. Upload a COI above to see it read in seconds.
Last updated July 2026
Upload your certificates of insurance
Drop files here or click to upload
Up to 50 files
Uploading...
Buildium can store an insurance record on a vendor, but it does not read a certificate, verify the coverage against your requirements, or chase a renewal. Here is how managing insurance in Buildium by hand compares to running a dedicated COI tracking system alongside it.
| Capability | Insurance fields in Buildium alone | COISoftware alongside Buildium |
|---|---|---|
| Read the certificate | Someone types the carrier, limits and dates from the PDF into the record by hand | AI reads every certificate, including scans and phone photos, and pulls the carrier, coverages, limits, dates and endorsements |
| Verify against requirements | No automatic check; a reviewer compares each certificate to your requirement themselves | Each certificate is checked against your requirement and anything short, missing or wrong is flagged |
| Additional insured and endorsements | Stored only if someone reads the endorsement and records it | Confirms additional insured, primary and noncontributory and waiver of subrogation wording on the certificate |
| Expiration and renewal chasing | A date field you have to watch and act on manually | Automated reminders chase expiring certificates and a renewed COI is read and re-verified on arrival |
| Mid-term cancellation | Not detected unless the vendor tells you | Flagged so a vendor whose policy lapsed is caught while still working on your property |
| Portfolio view | Coverage status scattered across records | Every property, association and vendor in one compliance dashboard |
COISoftware is not affiliated with or endorsed by Buildium or RealPage. It is a dedicated COI verification system used alongside Buildium as your property management platform. Confirm any data exchange with your own Buildium configuration.
Buildium runs the properties and associations: leasing, accounting, maintenance requests, owner and vendor records. It can also hold insurance information on a record. What it does not do is read a certificate of insurance, check the coverage against your requirement, confirm the additional insured endorsement is real, or chase the renewal when a policy expires. So most managers end up with the properties in Buildium and the actual certificate verification in a spreadsheet, an inbox and someone memory, which is exactly where compliance slips.
To record a vendor insurance in Buildium, someone opens the PDF and types the carrier, coverages, limits and dates into the record. Across a book of small residential properties and associations, each with its own vendors renewing annually, that is hours of manual entry that is easy to defer and easy to get wrong, and a mistyped limit hides a real coverage gap.
Storing an insurance record is not the same as confirming the vendor carries the limits your contract requires, names the association or owner as additional insured on the right endorsement, and added primary and noncontributory and a waiver of subrogation. That comparison is a manual judgment someone has to make on every certificate, and it is the step that gets skipped when the team is small.
A certificate good today can expire or be cancelled next month while the vendor keeps taking work orders across your properties. A date field in a record does not chase a renewal. Without automated reminders and re-verification, a lapsed vendor keeps working uninsured until someone happens to notice, usually after an incident.
A community association manager has to show the board and the association insurer that every contractor on the common areas carried the required coverage naming the association as additional insured. Reconstructing that from records and an inbox before a board meeting or an audit is slow and stressful.
The properties are in Buildium, but the certificate PDFs, the requirement checklist and the chase emails are in a shared drive and an inbox. When an owner, a board or your own insurer asks you to prove every vendor was covered, reconstructing that from two disconnected systems is slow and incomplete.
A manager with a handful of doors can keep up by hand. A company managing many small residential properties and associations at once in Buildium, each with its own vendors and renewals, cannot. The manual approach breaks exactly when the door count and the exposure grow.
Buildium is a property management platform, not a certificate verification engine, and it does not claim to be one. The work of reading a certificate, checking it against a requirement, confirming the endorsements and chasing the renewal is repetitive, rules-based document work, which is exactly what dedicated software handles well. Certificate of insurance management software reads every certificate, checks it against your requirements, and flags anything short, expired or missing, so your Buildium records reflect verified coverage instead of whatever someone last typed in. The two run side by side: Buildium manages the properties, COISoftware proves every vendor on them is actually insured.
COISoftware reads every vendor and contractor certificate across your Buildium properties and associations, checks it against your requirements, confirms the additional insured endorsements your contracts rely on, and keeps a defensible compliance record current, so the insurance side of your book is verified instead of hand-keyed.
Upload or forward a certificate from any vendor or contractor across your properties and associations and the AI pulls the insurer, policy numbers, coverage types, limits, effective and expiration dates, and additional insured wording, even from scans and phone photos, so nobody keys certificates into a record by hand.
Enter the coverages, limits and endorsements your vendor contracts require, and every certificate is checked against the right rule, so a vendor short on general liability, missing workers compensation, or without the required additional insured is flagged automatically.
See whether the association or owner is named as additional insured, and whether primary and noncontributory and waiver of subrogation are present, on the forms your contracts rely on, instead of guessing from a checked box on the certificate.
When a certificate is expiring, cancelled or non-renewed, COISoftware flags it and chases for a current COI automatically, so a vendor whose coverage lapsed is caught while still working on your property, not after a loss.
A company managing many properties and associations in Buildium sees every property and vendor in one dashboard, so compliance scales with the book instead of needing a person per property to watch dates.
Every certificate, requirement check and renewal is recorded with a date, so you can prove to an owner, a board or your insurer that each vendor was verified against your requirement, which a static record field cannot show.
COISoftware reads the ACORD 25 and the broader certificate of liability insurance, then ties every vendor certificate into full certificate of insurance management software and ongoing vendor insurance compliance tracking. When a certificate looks off, the same checks behind certificate of insurance verification flag it for review. It is the same workflow as COI tracking for property management and COI tracking for HOAs, run as the insurance-verification layer next to the property management platform your team already uses every day.
Verifying insurance across your Buildium properties and associations follows the same four steps whether you manage a handful of doors or a full book.
Enter the coverages, limits and endorsements your vendor contracts require, and vary them by property and vendor type so a plumber, a roofer and a landscaper each get the right rule, and association contractors get the additional insured wording the board requires.
Tip: Match each requirement to the insurance clause in your vendor contract or the association bylaws so the verification mirrors what you actually agreed to.
Request a COI from each vendor before they start, or upload the certificates your team already receives. The AI reads every one automatically, so building a verified record alongside your Buildium records does not turn into hours of manual data entry.
Each certificate is checked against the requirement for that property or association. Short limits, missing coverage, absent endorsements, an expired policy and a missing additional insured are flagged, so the compliance status of your book is real, not assumed.
Automated reminders chase any expiring certificate, and a cancelled or non-renewed policy is flagged, so coverage stays current for every vendor across every property and association without a manager tracking dates by hand.
Residential and community association managers who run their properties in Buildium and need the insurance on them verified, not just stored.
A residential manager runs leasing, accounting and maintenance in Buildium but is on the hook to prove every maintenance vendor carried the coverage the contract required. COISoftware turns each requirement into a live pass or flag, so a small team sees verified coverage instead of hand-keying certificates into records. It is the same workflow as COI tracking for property management, run next to the platform the properties live in.
An association manager has to show the board every contractor on the common areas was insured and named the association as additional insured. The same dashboard tracks every vendor across every association, the same way COI tracking for HOAs keeps board-ready proof current.
An owner, board or compliance lead needs a defensible, dated record that every vendor was verified against the right requirement. To collect, verify and monitor every certificate in one place, pair this with vendor insurance compliance software, and if you are comparing platforms, our best COI tracking software roundup walks through the options honestly.
Buildium can store insurance information on a vendor record, but it does not read a certificate, verify the coverage against your requirements, confirm the additional insured endorsement, or automatically chase a renewal. Those steps are done by hand or by a dedicated COI tracking system that runs alongside Buildium, which reads each certificate with AI and flags anything short, missing or expired.
COISoftware runs alongside Buildium as the dedicated insurance verification layer. Your team manages leasing, accounting and maintenance in Buildium, while COISoftware reads every vendor certificate, checks it against your requirements, confirms additional insured and endorsements, and tracks expirations. It keeps a verified compliance record so the insurance status of your properties and associations is real, not just whatever was last typed into a record.
No. COISoftware is an independent certificate of insurance tracking and verification system and is not affiliated with or endorsed by Buildium or RealPage. It is built to work alongside Buildium for residential and association managers who run their properties there and need their vendor insurance verified and monitored rather than only stored.
Yes. Association managers use COISoftware to verify that every contractor working on common areas carries the required coverage and names the association as additional insured, then to keep a dated record they can show the board and the association insurer. It is the same verification and monitoring workflow used for residential vendor certificates.
A manager typically verifies general liability, workers compensation, commercial auto and umbrella or excess liability at the limits the contract requires, plus additional insured status naming the owner or association, primary and noncontributory wording, and a waiver of subrogation where the contract demands it. The exact coverages come from your vendor contract or the association bylaws, and the certificate has to show all of it before the vendor works.
Yes. COISoftware tracks every vendor on every property and association in one dashboard, so a company managing many properties in Buildium sees compliance across the whole book without assigning a person to watch insurance dates at each one. A vendor working across several of your properties is verified against each requirement.
